Q. What is a Web Meeting?
A. Web Meeting is a live, interactive online meeting using CISCO Webex where the presenters and participants are given a meeting URL to access the video part and a teleconference number to access the audio part.
Q. How do I login to a Web Meeting to present?
A. The email invitation will list the information about the date and time, audio and online access. To join the meeting, you need to do the following steps:
- To access the web meeting page:
- Click the Web Meeting Address/URL.
- Fill out your name and your email address
- Click “Join Meeting”
- You will be able to join the meeting as soon as the HOST login
- To access the audio, please do NOT select “Call Me”, but instead click “I Will Call In” and dial the numbers on your phone.
Q. Will I need special tools or hardware to present in a web meeting?
A. No, what you need is a computer with an internet connection and a telephone. If your role is a lead speaker or a host, we recommend you to use two computers: one to log in as a host and one as an attendee. The second computer will allow you to view what the attendees will be seeing and make you aware if you need to slow down with the meeting materials since sometimes they take more time on the attendee’s screen to show up.
Q. I never use web meeting before. Is there any software that I need to download?
A. No, CISCO Webex software downloads automatically as you join the meeting. Since you will need to upload your presentation materials, arrange with the meeting coordinator to login about 15 minutes prior to the meeting schedule.
Q. How do I upload my presentation materials?
A. If you only use PowerPoint slides, you can upload them by selecting “File”, followed by “Open and Share”, but if you have other formats such as excel spreadsheet, you have to upload them using “Share”, “My Screen”.
Q. How do we share roles when there are multiple speakers?
A. The meeting coordinator or the lead speaker usually login as the HOST. When another speaker is ready to present, the host can delegate the “presenter role” by right clicking the speaker’s name on the participant list. Do NOT delegate the “host” role; for some reason it never works properly. To transfer the “presenter role” to a different person or back to the HOST, the current presenter (who has the “presenter role”) needs to do the transfer process.
Q. Is there a test run I can do prior to my presentation?
A. If you use mainly power point slides, running your presentation material will be quite simple. However, if you are presenting different formats of materials and decide to test the actual screen, ask your meeting coordinator for a test run.
